registration & coach orientation

The Registration Desk will be open 1 hour before the first backstage warm-up and will be outside the Hospitality Suite. Only registered coaches/advisors can pick up registration packs. Athletes will be unable to collect wristbands. Athlete gifts can be picked up by the coach at this time, along with the one free carpark pass if applicable. We will also be doing coach orientation at this time so if possible please send a rep from your Gym so we can show you were everything is. If you are unavailable to pickup your packs at this time– please collect from the ticket booth or coaches hospitality suite.


coach hospitality suite

We value the time and effort coaches put in and we want to thank you for your support!! So we have a special coach hospitality suite available with food & snacks.


wristbands

All athletes and coaches must wear their wristbands to enter the arena and backstage area's.

Coloured wristbands will be used to separate athletes, coaches and spectators.

Gyms will receive 1 coach wristband for each cheer team (up to a maximum of 6), if you need extra coach wristbands these can be purchased from registration.


backstage warm-up CHEER

Each cheer team will be scheduled the following warm-up time backstage:

  • 5mins on warmup stunt mats
  • 5mins on spring tumble strip
  • 5mins on a full cheer floor (non-sprung)

No friends or family will be allowed in the backstage area.

Crossovers: please note that athletes may miss scheduled warm-ups for crossover routines. We will make every effort to provide time for uniform changes and/or rest between crossover routines, but we cannot guarantee more than 10mins.


backstage warm-up DANCE

Each dance team will be scheduled the following warm-up time backstage:

  • 5mins stretching area
  • 5mins Marley dance floor (please note this floor size may differ to the performance floor)

No friends or family will be allowed in the backstage area.

Crossovers: please note that athletes may miss scheduled warm-ups for crossover routines. We will make every effort to provide time for uniform changes and/or rest between crossover routines, but we cannot guarantee more than 10mins.


score sheets

Deduction Sheets: will be available within 1 hour after the end of the division. These can be collected from the table on the side of the Judges riser. Challenges may be made within 1 hour of collection, by filling in the challenge form and leaving in the challenge box at the collection table. Please note that difficulty scores can not be challenged if you are within range.

Cheer Replay: we use the cheer replay system to instantly send you videos via email & texts to notify you of any legalities or deductions. To ensure these are received we require a list of teams with the coach name, email & cell phone. Please note that we make every effort to ensure this service is operating but this is subject to wifi and internet availability. The phone number format needs to be sent with the country code first and the phone number with no spaces eg 6142134567.

Score Sheets: Score sheets will be emailed to you immediately following prize giving and will be available for pickup at the conclusion of prize giving. For 2 day events Day One scoresheets will be available within 1 hour after the end of the division. Please note that score sheets are not kept after the event, however your scoresheets are saved on your online account and can be accessed the day after the event here: Open the Event/Docs/Reports/Results/Competitions.

Score Check: If you wish to challenge any of your scores please visit the score check desk on the side of the judges riser and fill in the challenge form. Please note that difficulty scores can not be challenged if they are within range. We will endeavour to get back to you within 30mins and will text you when we have an answer for you.


music

Auxiliary Input: Music must be played on a Auxiliary Input capable device. Please ensure your phone is on airplane mode and that the volume is turned up full. We recommend you have the music downloaded to your device and not played from an online cloud storage system eg dropbox. It is recommended that you bring TWO HIGH-QUALITY copies of your music to the event. We highly suggest that a coach plays the music for your team and not a participant. This person will be asked to hold onto their own music until the time of performance and to take music back following the performance.

Music Interruption: If the fault is due to event equipment or team's music failure - the coach will have to decide within 2 minutes if they would like to perform again. Judging will resume at the point where the music was interrupted. The team will be required to take the stage immediately for the 2nd performance.

Helpful Tips: To ensure you have the best experience at our events, we have come up with these great tips to help you prevent music interruption. Fully download your music onto your device. Items played from email servers, cloud storage systems etc can stop start based on stream speed of the 4G/wifi in the venue. We suggest putting each track into its own play list or “note” to prevent the next track playing at end. We recommend taking the cover off your audio player to ensure the auxiliary input is not disturbed on the day. If you are using your phone, ensure it is switched to flight mode before connecting the auxiliary cable to your device. Lastly, after you have plugged in your device, ensure the volume is up on full before you hit play. Many devices automatically drop the volume after they are plugged in.


coach & vip seating

There is coach seating available at the front of the stage. This seating is available for the coaches of the teams that are about to perform. However, if the seats are free you are welcome to sit there, we just ask that you leave the 4 middle seats free for any coaches of the teams that are coming up next.


parents room

We do not have a specifically allocated parents room but we have quiet private rooms available if one is required.